Booking Requests & Proposals

Sending a Booking Request

A booking request tells a DJ about your event and asks whether they're interested. It isn't a commitment and nothing is charged — you're asking for a quote. Sending one Select Book on the DJ's profile. You'll need an account for this step; browsing and listening don't require one. The form asks for: Details — the Occasion and an Event Name. The name is just for your own reference, so "Sarah & Tom's Wedding" is more useful than "Wedding". Date & Time — when it starts and ends, plus the timezone. Location — start typing the venue address and pick it from the suggestions. A map preview confirms you've got the right place. Event Extras — the add-ons you'd like. These may cost extra or may not be available; the DJ will price them on the proposal. Comments — anything you want them to know. Then select Request. Estimated Cost Above the button you'll see a rough figure — your hours multiplied by the DJ's average rate. It excludes extras, taxes, and fees, and the DJ sets their real price on the proposal. Treat it as a sanity check, not a quote. If they're unavailable If the DJ is already booked, the form tells you. You can still send the request — plans change — but it's usually faster to look at someone else. What to put in Comments This is where you separate yourself from a one-line request. Worth including: - Roughly how many guests - The vibe you're after, and any genres your crowd definitely does or doesn't want - Key moments — first dance, speeches, cake, a specific finish time - Anything about the venue: an early load-in, a noise curfew, stairs, no parking - Whether you need them on the mic A DJ who can picture your event writes you a better proposal. After you send The status becomes Event Requested and the DJ is notified. They can accept and prepare an offer, or decline. You can track it under Events in your dashboard. Asking several DJs Sensible, and supported. Your event can hold requests to multiple DJs, and you compare the proposals that come back. See Requesting the Same Event From Several DJs. Changing your mind You can drop a request at any point before paying. Nothing is charged.

Filling In Date, Time, Timezone, and Location

Date, time, and location are what a DJ prices and plans against. Getting them right at the request stage saves a revised proposal later. Date and time Select the date field to open the picker. It asks two questions: - When will your event start? - When will your event end? Pick a date, then a time for each. Clear resets and Change reopens it. Enter the DJ's hours, not the event's The most common mistake. If your reception runs 6pm to midnight but a band plays until 8pm, the DJ's hours are 8pm to midnight. Entering 6pm to midnight gets you a quote for two hours you don't need. Equally, if you want music during dinner from 6pm, that is DJ time — say so. Setup and pack-down aren't performance hours DJs handle their own setup and pack-down. You don't add time for it. If you need them there early — for a sound check during photos, say — that's the Early Arrival extra rather than extra hours. Events crossing midnight Set the end time on the following day. The picker handles it; just check the summary shows what you meant before sending. Timezone There's a Timezone dropdown. It defaults sensibly, but set it deliberately if you're booking a venue in a different timezone from where you are. Everything afterwards — the proposal, reminders, calendar entries — follows this setting. Location Start typing the venue address and pick it from the suggestions rather than typing it freehand. The map preview underneath confirms it landed on the right place. Use the venue address, not your home address. It determines whether the DJ covers the area and what they charge for travel. If the venue isn't in the suggestions, pick the nearest recognised address and explain in Comments. Field venues, private estates, and new builds are often missing. If details change later Before you accept a proposal, message the DJ and they can revise it. After you've accepted and paid, changes need agreeing with the DJ directly — the date and time on a confirmed event are part of what you both agreed. See Messaging Your DJ. Before you send Check the start time, the end time, the date, and that the address is the venue. These four cover almost every problem that shows up later.

Choosing Event Extras on Your Request

Extras are add-ons beyond the DJ playing music. You flag which ones you want on your booking request, and the DJ prices them on the proposal. The thirteen extras MC Services · Wireless Microphone · Spotlight Lighting · Dance Lighting · Early Arrival · Photobooth · Sound System · Karaoke · Fog Machine · Visual Projection · Customized Playlist Creation · Themed Event Decor · Interactive Games/Activities A DJ only offers the ones on their profile, so what you can pick varies. How to choose them On the request form, use the Event Extras picker. The form notes that extras may cost extra or may be unavailable, and that the DJ will do their best to honour the request. So ticking one is asking, not buying. The price arrives with the proposal. The ones that catch people out Sound System. Don't assume it's included. Many DJs bring their own PA as standard, but some price it separately, and some venues supply one. If your venue has nothing, make sure this is on the proposal — arriving to a room with no speakers is the worst possible time to find out. Wireless Microphone. If there are speeches, a ceremony, or any announcements, you need one. Easy to forget until the best man is shouting. MC Services. Different from a microphone. This is the DJ actively running the room — introductions, announcements, keeping the schedule moving. For a wedding it's often the difference between a smooth night and a confused one. Early Arrival. If you need the DJ set up before their playing time starts — during photos, say, or before guests arrive — this is the extra for it. Adding extra hours to the booking instead means paying performance rates for setup time. Ask for more than you'll take At the request stage it costs nothing to flag several. The proposal prices them individually, so you can then ask the DJ to drop the ones you don't want. That's easier than adding something later. Checking the proposal When the proposal arrives, every extra you asked for should be listed with a price under Extras in the service breakdown. If one is missing, the DJ may not be able to supply it — worth asking before you accept. See Reading Your Proposal. Adding one afterwards Before accepting, message the DJ and ask for a revised proposal. After you've paid, it needs agreeing with the DJ directly.

Reusing an Existing Event for Another DJ

If you've already created an event, you don't need to re-enter the details to approach another DJ. From the booking form At the top of any DJ's Book form there's Want to use an existing event? Pick your event from the dropdown and select Copy — the date, time, location, occasion, and extras all fill in. Check them before sending, then adjust anything that's changed. From your event Open the event under Events in your dashboard. There's a card reading Discover more DJs for this event — Instantly request DJs using your existing event details. Select Search DJs and your details carry through to whoever you pick. Why it's set up this way One event can hold requests to several DJs. Each DJ's response is a separate proposal under that one event, so you compare them side by side rather than juggling separate enquiries. On the event page, each proposal shows its Expiration and Amount, with View Proposal to open it. Once you accept one, it's marked Selected. How many DJs to approach Three to five is a sensible range. Enough for a real comparison, not so many that you're managing a project. This is normal and DJs expect it. You don't need to tell them, though saying you're comparing a few and when you'll decide often gets faster, better proposals. Comparing what comes back Proposals rarely match line for line. Compare on: - Total Due, not the hourly rate - What's included — one DJ's base price may include lighting another charges for - The Cancellation Policy date - The payment structure — deposit or full amount - The Requisites — what each one needs from you Once you've decided Accept the one you want. For the others, reject the proposal or drop the request — it releases the DJ and frees their date. Leaving them hanging until they expire is worse for everyone. A short message saying you went elsewhere costs nothing and matters if you book again. Different events Don't reuse an event for a genuinely different occasion. Create a new one from the DJ's Book form so the details are right.

What "Estimated Cost" Means

When you fill in a booking request, you'll see an Estimated Cost above the button — your hours multiplied by the DJ's average hourly rate. What it excludes The form says so directly: the estimate is based on the DJ's average hourly rate and excludes extras, taxes, fees, etc. So it leaves out: - Travel — often a meaningful amount for a venue outside their usual area - Extras — lighting, MC services, a photobooth, early arrival - Tax, where it applies - Any additional items the DJ adds for your specific event Why the real price can differ Average rate is an average. A DJ's profile rate is typical, not fixed. Peak dates, long load-ins, and demanding formats can all move it. Your hours may be wrong. If you entered the whole event rather than the DJ's playing time, the estimate is high. If you forgot they'll need to cover dinner music, it's low. Extras add up. Uplighting and a photobooth can be a substantial share of the total. What it's actually useful for A sanity check. If the estimate is wildly outside your budget before extras and travel, that DJ probably isn't your DJ, and you've saved everyone a round trip. It's also useful across several DJs, since it's calculated the same way each time. Not the final price, but a fair like-for-like starting point. The real number Comes on the proposal, itemised: DJ Performance, Travel & Logistics, any Additional Items, each Extra priced separately, tax if it applies, then Total Due. See Reading Your Proposal. That's the figure that matters. Nothing you're shown before it is binding on either side. If the proposal is well above the estimate Ask. There's usually a straightforward reason — a long drive, several extras, a date in December. A DJ who can't explain their own breakdown is telling you something. You can also ask for a reduced-scope proposal: fewer hours, or fewer extras. Often more productive than asking for a discount. Nothing is charged Sending a request costs nothing, and neither does receiving a proposal. Money only enters after you accept.

"This DJ Is Unavailable on This Date"

When you set a date on a DJ's booking form, we check it against their calendar. If they're already busy, you'll see a warning that they're unavailable on that date or time. What the warning is based on The DJ's calendar — confirmed bookings they've taken through DJfindr, time they've blocked out themselves, and anything synced in from their own outside calendar. So it covers more than DJfindr bookings. A DJ who blocked a family holiday or a gig booked elsewhere shows as unavailable too. You can still send the request The warning doesn't stop you. Worth sending anyway when: - Their block is a held date that hasn't been confirmed - Your times are different from the booking they have — an afternoon event against their evening one - They might send someone they trust instead Worth skipping when the date is fixed and you've got other DJs to approach. A DJ with a confirmed booking that night can't play your event, and waiting for a reply costs you days. The practical move If the date can't move, contact other DJs at the same time rather than waiting. Your event details carry over, so it's quick — see Reusing an Existing Event for Another DJ. If your date has some flexibility, message the DJ and ask what they've got free. Message on their profile is faster than sending requests for dates one at a time. Why there's no availability filter in search Search doesn't filter by date, so results include DJs who are already booked. Availability is checked when you send a request. On a fixed date, it's worth shortlisting several DJs rather than settling on one before you know they're free. No warning isn't a guarantee An open calendar means nothing is blocking that date right now. It isn't a hold. Another client can book them while you're deciding, and only a confirmed, paid booking secures a date. Which is the argument for moving reasonably quickly once you've found the right DJ — particularly for a Saturday in summer or December. Popular dates For a peak date, expect to approach more DJs and to move faster when a proposal arrives. Good DJs on those dates are often booked a year ahead.

Messaging a DJ Before You Book

You don't have to send a full booking request to start a conversation. Message on any DJ's profile opens a direct thread. Sending a first message Select Message, type your question, and send. You'll need an account for this step. A good opener gives them enough to answer usefully: your date, your venue or city, the occasion, and your actual question. "Are you free on 14 June for a wedding reception in Leeds, roughly 8pm to midnight?" gets a real answer. "Hi, are you available?" gets a question back. Good things to ask first - Availability on your date, if you'd rather check before filling in a form - Whether they've worked your venue - Whether they do an extra you need that isn't on their profile - Whether they'll take requests from guests, and how they handle them - What their setup needs — power, space, a table - Whether they can cover a specific moment, like a ceremony in another room Message or request? Message for a quick question. Book when you want a quote — it captures your date, time, location, and extras in one go, which is what the DJ needs to price properly. If you're fairly sure about a DJ, sending the request is faster than a conversation that ends with them asking for all the same details. Keep it here It's worth resisting the move to WhatsApp or email, even when it feels easier. Everything agreed in DJfindr messages is on record, attached to the booking, and available if there's ever a disagreement about what was promised. A conversation in your personal texts isn't. Profiles carry the warning for a reason: never communicate or complete payments outside of the DJfindr website. A DJ who pushes you to pay by bank transfer or cash is asking you to give up every protection the booking has. See Keep Payments and Messages on DJfindr. Don't send Card numbers, bank details, or ID documents. No legitimate DJ needs them — payment goes through checkout. If they don't reply DJs work evenings and weekends, so a day or two is normal. If you need an answer sooner, message two or three DJs at once — that's standard and expected. After you book The conversation continues in the same place. Once you've booked, the thread is also attached to your event under the Conversation tab.

What Happens After You Send a Request

You've sent your booking request. Here's what happens next. Straight away The DJ is notified, and your event appears under Events in your dashboard with the status Event Requested. Nothing has been charged and no date is held. What the DJ sees Everything you entered — occasion, event name, date and time with timezone, venue, the extras you flagged, and your comments. They can also see whether the date clashes with their calendar. They have two options: accept and prepare a proposal, or decline. How long it takes Most DJs respond within a day or two. They work evenings and weekends, so a reply on a Tuesday morning after a busy weekend is normal. If you haven't heard in three or four days, message them. Requests can be missed. The possible outcomes They accept. Status becomes Awaiting Offer — Your event request has been accepted. Awaiting the DJ's offer. A conversation opens, and they'll build your proposal. This can take a day or two; a considered proposal is worth waiting for. They send the proposal. Status becomes Review Offer. See Reading Your Proposal. They decline. Status becomes Declined by DJ, with a reason if they gave one. Usually availability. See When a Proposal Expires or Is Declined. Tracking it Events in your dashboard lists everything, with a search box and a status filter. Open an event to see its proposals — each shows its Expiration and Amount with View Proposal. Inside a proposal, the Progress tab explains where things stand. While you wait Approach other DJs. Your details carry over, and comparing three proposals is a much better position than waiting on one. See Reusing an Existing Event for Another DJ. Changing your details If something changes before the proposal arrives, message the DJ. They'll build it from the corrected information rather than sending one you'll have to reject. Changing your mind Drop the request. Nothing is charged and the DJ is released. See Dropping a Request or Proposal.

Reading Your Proposal

A proposal is the DJ's formal offer: what they'll do, what it costs, and the terms. Read it properly — accepting it and paying creates the agreement. You'll find it under the Proposal tab of your event, and the status will read Review Offer. The top section Client, DJ, Location, Date & Time, Duration, and Event Details. Check these against what you asked for before anything else — a wrong date or a duration that doesn't match is the most common thing to catch. There's also A note from the DJ, where they'll often explain their approach or flag something about your event. Service Breakdown A table with Service / Item, Quantity, and Amount, grouped into: | Group | What's in it | |---|---| | Core Items | DJ Performance for your hours, and Travel & Logistics | | Additional Items | Anything specific the DJ has added | | Extras | The add-ons, priced individually | | State Tax (%) | If it applies | Then three figures: Deposit, Due Later, and Total Due. Check each extra you asked for is there. If one is missing, the DJ may not be able to supply it — worth asking before you accept. Proposal Terms The part that matters most, and the part most people skim. Expiration Date — the proposal is valid until this date. After it, you'll need to ask for a new one. Payment Structure & Schedule — either Deposit or Full Amount. On a deposit, the remaining balance falls due 7 days before your event. See Deposit vs Full Amount. Cancellation Policy — states the date up to which you can cancel for a full refund. After that date, what you've paid may be forfeited. This single date is the most important thing in the document. Requisites — what the DJ needs from you or the venue. Parking, power, a meal, storage. Read this and check you can actually provide it. Equipment — what they're bringing. Documents — the agreements you'll complete. See Signing Booking Documents. Before you accept 1. Date, time, and duration match what you want 2. The venue address is right 3. Every extra you asked for is listed and priced 4. You can meet the requisites 5. You've noted the cancellation date 6. The total is what you expected If something's wrong Don't accept and sort it out later. Message the DJ and ask for a revision, or reject the proposal — they can send a new one. See Rejecting a Proposal and Asking for a New One. Keeping a copy Download gives you a PDF.

Proposal Terms: Expiration, Payment Structure, Cancellation

Below the prices, every proposal has a Proposal Terms section. It's short, and it's the part that matters most. Expiration Date This event proposal is valid until [date]. How long the DJ's offer stands. Pass it without responding and the proposal expires — you'd need to ask for a new one, which may be a different price, and your date may have gone. If you're waiting on something before deciding, message the DJ and say so. Most will extend rather than let it lapse. Payment Structure & Schedule The payment structure for this proposal is [Deposit or Full Amount]. The amount due must be paid in full to accept this event proposal and confirm the booking. Full Amount — you pay everything to confirm. Deposit — you pay a deposit to confirm, and the remaining balance falls due 7 days before your event. The deposit route has a consequence worth knowing before you accept: if the remaining balance isn't paid by its due date, the event is canceled and the deposit is forfeited. See When Your Remaining Balance Is Due. Cancellation Policy If accepted, this event can be canceled until [date], for a full refund. The single most important date in the document. Before it, you cancel and get your money back. After it, what you've paid may be forfeited — the deposit on a deposit booking, the full amount on a full-amount one. DJs set this themselves, so it varies. Write the date down. Put it in your calendar. The other things in this section Requisites — what the DJ needs you or the venue to provide. Parking, power, a meal, storage. Read this properly and check you can actually deliver it, because you're agreeing to. Equipment — what they're bringing. Enough detail to tell whether you need to hire anything else. Documents — the agreements you'll complete. See Signing Booking Documents. Event Proposal ID — the reference to quote if you contact support. Before you accept Three things to note down: the expiration date, the cancellation date, and your balance due date if it's a deposit booking. All three have money attached. If a term doesn't work Message the DJ before accepting. Terms are set per proposal, and a DJ can revise and resend. Once you've accepted and paid, they're what you both agreed to.

Deposit vs Full Amount

Every proposal uses one of two payment structures. The DJ chooses which, and it's stated under Payment Structure & Schedule in the proposal terms. Full Amount You pay the whole cost to confirm. One payment, and the booking is confirmed as soon as it clears. Deposit You pay a deposit now to confirm the date, and the remaining balance falls due 7 days before your event. The deposit is either a fixed amount or a percentage of the total. The proposal shows Deposit, Due Later, and Total Due so you can see all three figures before accepting. The part to pay attention to On a deposit booking, if the remaining balance isn't paid by its due date, the event is canceled and the deposit is forfeited. You'll see this stated on your confirmed event under a Heads up... notice, with the exact date. This isn't a penalty someone applies by hand — it's how the booking works. So: - Note the due date when you accept - Keep the card on your account current - If money is going to be tight that week, tell the DJ before the date rather than after See When Your Remaining Balance Is Due. Which is better for you A deposit spreads the cost and keeps money in your account longer, which usually makes it the better option on a booking made months ahead. Full amount means it's done. Nothing to remember, no risk of losing a deposit to a missed date. Reasonable if the total is small or the event is soon. You don't choose — the DJ sets it. If a deposit structure genuinely doesn't suit you, ask; some will accommodate. Cancelling The cancellation deadline is a separate thing from the payment schedule. Cancel before the date in Cancellation Policy and you get a full refund. After it, what you've paid may be forfeited. See Canceling Your Event. Changes after you've paid If you add hours during the event, that's a separate payment. See Adding Extra Hours While Your Event Is Running.

Signing Booking Documents

Documents are the agreements attached to your booking — cancellation terms, venue access, equipment, and anything else the DJ has included. You complete them from the Documents tab of your event. Completing one 1. Open the Documents tab. 2. Select a document to open it. 3. Read it. 4. Complete it in the way it asks. 5. Select Complete. The three acceptance types | Type | What you do | |---|---| | Signature | Draw your signature in the box. Clear Signature starts over | | Checkbox | Tick the box confirming you've read and accept it | | View | Open it and mark it as read | Each carries a line confirming you're the client for this event and that you've read and accept the contents. Signature and checkbox documents can't be completed without doing that step — you'll be prompted if you try. Document statuses | Status | Meaning | |---|---| | Action Required | Waiting on you | | Processing | Your completion is being recorded | | Completed | Done | Read them, genuinely These are the terms of your booking. The cancellation and refund document in particular sets out the deadline for cancelling and what happens after it — that's real money. If something in a document doesn't match what you agreed in messages, raise it before completing. Once completed, it's a record. What gets recorded On completion we capture the date, your name and email, your IP address, and your signature if there was one. A PDF of the completed document is generated for both of you. This protects both sides. If the DJ later disputes something the document covers, there's a timestamped record of exactly what was agreed. Keeping copies Every document has a download icon, and the completed version is available afterwards from the same tab. Worth saving the cancellation policy somewhere you'll find it. If you have questions Message the DJ before completing. Once done, you've agreed to it. Do you have to? Documents marked Action Required need completing for the booking to proceed. If you're not comfortable with a term, that's a conversation to have with the DJ, who can revise the proposal — not something to skip.

The 8 Documents You May Be Asked to Complete

DJs attach documents to a proposal covering the practical and legal side of the booking. There are eight standard ones, and your DJ will pick the ones relevant to your event. The documents Cancellation & Refund Policy — the deadline for cancelling with a full refund, what fee applies after it, and how long refunds take. Usually requires a signature. The most important one. It's where the date in your proposal terms is spelled out properly. Read it. Safe Environment Agreement — expectations for a secure and respectful space: crowd management, protecting the DJ's equipment, and how you'll communicate if something goes wrong. Usually a checkbox. Common for bars, clubs, and university events. Music Requests Policy — how guest requests are handled, when your must-play and do-not-play lists need to reach the DJ, and any limits on last-minute requests. Worth reading closely for a wedding. If you want to control what guests can request, this is where it's agreed. Equipment & Tech Policy — what the DJ provides and what the venue must supply, plus setup and breakdown times. Check this against what your venue actually has. It's the document that prevents arriving to a room with no power outlet where the DJ needs one. Force Majeure / Emergency Policy — what happens if weather, an emergency, or a restriction stops the event: rescheduling, refund options, or an alternative DJ. Worth having for outdoor events and anything booked far ahead. Insurance & Liability Waiver — insurance limits and who's responsible for what. Some venues ask to see this. Social Media & Recording Release — whether the DJ can record and share content from your event, and what you don't want shared. If you'd rather your event didn't appear on anyone's social media, this is where to say so. Raise it before signing. Parking & Venue Access — load-in access and parking arrangements. How you complete them Each needs a signature, a checkbox, or just a read. See Signing Booking Documents. Read before signing These are the terms of your booking. If something doesn't match what you discussed, message your DJ before completing it — they can revise the proposal. Once completed, it's a record. Keeping copies Every document can be downloaded, and the completed version includes the timestamp and details of who completed it. Save the cancellation policy somewhere you'll find it. See Downloading Documents and Your Proposal. Your DJ's own contract Some DJs use their own contract instead of these templates. It works the same way — read it and complete it in the app.

Accepting a Proposal

Accepting a proposal is the point where the booking becomes real. Here's what it does and what to check first. Before you accept Run through these — all of them are easier to fix now than afterwards: 1. Date, time, and duration match what you want 2. The venue address is correct 3. Every extra you asked for is listed and priced 4. The requisites are things you can actually provide 5. The cancellation date — note it down 6. The payment structure — deposit or full amount, and the balance due date if it's a deposit 7. The total is what you expected See Reading Your Proposal. Accepting On the Progress tab you'll see Your proposal is ready — Review the DJ's proposal, then accept or decline. Select Accept. There's also Download if you want a PDF of the proposal before you commit. What happens next The status becomes Payment Due — Offer accepted. Please complete payment to confirm. A payment is created and you'll see Pay now. Accepting isn't booking The part people miss: accepting alone doesn't confirm anything. Your date isn't held, and the DJ is free to take another booking for it until your payment clears. So if you've accepted, pay promptly — particularly for a popular date. Documents You'll also complete any documents attached to the proposal. These can usually be done alongside payment. See Signing Booking Documents. Once payment clears The status becomes Event Confirmed — Your event is confirmed. Await the event day! Your date is locked on the DJ's calendar and can't be double-booked. On a deposit booking, you'll also see a Heads up... notice giving the exact date your remaining balance falls due. If something's wrong after accepting Message the DJ. Small things can often be sorted between you. Anything that changes the price or the terms needs a revised proposal, which means the current one has to be dropped or rejected first. This is why the checklist above is worth two minutes. Changing your mind Before paying, you can drop the proposal — nothing is charged. After paying, you're into cancellation territory, and whether you get your money back depends on the cancellation date. See Canceling Your Event.

Rejecting a Proposal and Asking for a New One

If a proposal isn't right, you can reject it. Rejecting doesn't end things — it's usually the start of a negotiation. How to reject On the Progress tab, select Reject. The status becomes Offer Rejected, and you'll see You've rejected the DJ's proposal — Message the DJ with feedback to receive an updated offer, or the event may be declined. Say why, immediately This is the part that matters. Rejecting silently usually ends the booking, because the DJ has no idea what to change. Select Message DJ and be specific: - "The total is above our budget — could we look at four hours instead of six?" - "We don't need the photobooth after all" - "The start time should be 8pm, not 6pm" - "Could we do a smaller deposit?" A concrete message gets a revised proposal. "Too expensive" usually gets nothing. How the back-and-forth works Proposals are built and sent by the DJ, so the way to change one is to reject it, say what you'd like different, and let them send a revised version. That round trip is the negotiation. What to ask for Reduce the scope rather than the price. Asking a DJ to do the same work for less is a harder conversation than asking for fewer hours or fewer extras. You'll often get a better outcome, and a DJ who feels fairly paid does a better job. Question specific lines. The proposal is itemised for a reason. If travel looks high or an extra costs more than you expected, ask about that line rather than the total. Ask about the terms, not just the money. A deposit that's too large or a cancellation window that's too tight are both negotiable with some DJs. If they won't budge That's a legitimate answer. A DJ whose price reflects their work isn't obliged to discount it. Drop the proposal and look at other DJs — see Reusing an Existing Event for Another DJ. Rejecting vs dropping Reject turns down this offer and invites a new one. The booking stays live. Drop ends the whole thing. Use it when you've decided against this DJ entirely. See Dropping a Request or Proposal. Nothing is charged Rejecting costs nothing. Money only enters after you accept and pay.

Dropping a Request or Proposal

Dropping ends a booking before it's confirmed. It's the clean way out when you've decided against a DJ. How to drop Select Drop Request or Drop Proposal on the Progress tab — the wording depends on the stage. The Drop Event dialog explains what happens: - Any documents you completed are voided - The DJ is released from any obligation to perform - Anything you've paid is refunded You'll tick an acknowledgement and can add a Drop Reason. Then confirm. Status becomes Event Dropped — This proposal was dropped, no charges were applied. When to drop - You've chosen a different DJ - Your event is cancelled or the date has moved substantially - The DJ has gone quiet - You rejected a proposal and don't want a revised one Dropping vs cancelling This distinction decides whether you get your money back. Drop — before the booking is confirmed, or while you're still inside the cancellation window. Nothing is charged, or anything paid is refunded in full. Cancel — a confirmed event after the cancellation window has closed. What you've paid may be forfeited. If your event is confirmed, check your cancellation date before doing anything. Inside the window, you get a full refund. See Canceling Your Event. Give a reason Optional, and worth doing. The DJ sees it, and a line — "went with someone closer to the venue", "event postponed" — is a courtesy that costs nothing. You may want to book them another time. Tell the DJs you're not using If you approached several, drop the ones you're not going with rather than letting their proposals expire. It releases their date, which they'll appreciate. It's irreversible A dropped proposal can't be reopened. If you change your mind, send a fresh request — the DJ's availability may have changed. Your event stays Dropping one proposal doesn't delete your event. Other proposals under it are unaffected, and you can request more DJs with the same details. See Reusing an Existing Event for Another DJ.

When a Proposal Expires or Is Declined

Not every request becomes a booking. Here's what each outcome means and what to do next. The DJ declined your request You'll see Request declined — The DJ is unavailable or unable to take this booking. If they gave a reason, it's shown. No further action is possible on that proposal. Two buttons: Review other proposals if you've asked other DJs, and Find another DJ to search again. Declines are usually about availability, not about you. DJs decline dates they're already booked, venues outside their area, and events that don't suit what they do. The proposal expired Every proposal has an Expiration Date. Pass it without responding and the status becomes Expired — You didn't respond to this proposal in time, you can message the DJ to request a new one. Your options: Message DJ to ask for a fresh one, Find another DJ, or Drop Proposal to close it off. Expiry isn't a rejection. DJs set a window so they know whether to hold your date. Message them and most will send a new proposal — though the price may have changed and your date may have gone. You rejected the proposal If you rejected it, you'll see You've rejected the DJ's proposal — Message the DJ with feedback to receive an updated offer, or the event may be declined. The important part: rejecting doesn't end the conversation. Message them with what didn't work — the price, the hours, a missing extra — and they can send a revised proposal. Rejecting silently usually ends it, because they've no idea what to change. See Rejecting a Proposal and Asking for a New One. Nothing was charged In all three cases, no money changed hands. Proposals only ever become chargeable once you accept and go to payment. Your event stays The event itself is separate from the proposal. If you asked several DJs, the others are still live under Events — and you can send the same event details to more DJs without filling the form in again. See Requesting the Same Event From Several DJs. Avoiding expiry next time Proposals usually run one to two weeks. If you're waiting on someone else before deciding, message the DJ and say so — most will extend rather than let it lapse.

Every Event Status, Explained

Your booking sits at one of twelve statuses, shown on your event and on the Progress tab. The normal path | Status | What it means | Your move | |---|---|---| | Event Requested | Your request is with the DJ | Wait | | Awaiting Offer | They accepted and are preparing your proposal | Wait | | Review Offer | Your proposal is ready | Accept or Reject — before it expires | | Payment Due | You accepted. Not confirmed until you pay | Pay now | | Event Confirmed | Paid. Your date is locked | Prepare | | Event In Progress | Your event is running | Enjoy it | | Leave Review | Your event is complete | Leave a review | Where it can stop | Status | What it means | |---|---| | Declined by DJ | They can't take the booking. No further action possible | | Offer Rejected | You turned down their terms. Message them for a revised offer | | Expired | You didn't respond before the proposal's expiry date. Ask for a new one | | Event Dropped | The booking was ended before payment. No charges applied | | Event Canceled | You cancelled a confirmed event after the cancellation window closed | The two that need you Review Offer. Proposals expire. Miss the date and you'll need a new one, by which point the DJ may be booked. Payment Due. Your date is not held. The DJ can take another booking for it until your payment clears. This is the status not to sit on. Two more dates worth tracking Neither shows as a status, and both cost money: Your cancellation deadline — the last day you can cancel for a full refund, set out in your proposal terms. Your balance due date — on a deposit booking, 7 days before the event. Miss it and the event is canceled and the deposit forfeited. Your event has its own status Separately from proposals, the event itself shows as Draft, Active, Confirmed, or Archived. An Active event is one you can still send to more DJs. Confirmed means you've booked someone. What your DJ sees The same booking, labelled for their side. Your Awaiting Offer is their Create Offer. Your Review Offer is their Offer Sent. Your Payment Due is their Awaiting Payment. Your Leave Review is their Event Complete. Where to find it Events in your dashboard has a status filter. Open an event to see its proposals, and open a proposal for the Progress tab, which explains the current state and offers the actions available.